Bring Your Own Device (BYOD) Policy

Bring Your Own Device (BYOD) Policy

At TSS, every employee works on a company-provided device once induction is over. Personal devices are allowed only during induction, while your company device is being prepared. This policy sets the rules for that short period, and explains what is and is not allowed afterwards.

Document

Policy number

TSS-IT-06

Version

1.0

Effective from

1 September 2026

Next review

March 2027

Owner

IT Team

Approved by

Board of Directors

Applies to

Every employee: trainees during induction, who may use their own devices under this policy, and employees after induction, who must work on company devices. Interns usually use their own devices under this policy, unless their internship letter gives them a company device.

Issued by

Thakur Systems & Structures Private Limited, CIN U62011PN2026PTC254650

Related policies

Acceptable Use Policy (TSS-IT-01), Information Security Policy (TSS-IT-02), Remote Work and Telecommuting Policy (TSS-HR-03), IT Asset Management Policy (TSS-IT-09)

1. IN SHORT

During induction. You may use your own laptop and phone for induction and training work, following the rules in this policy.

After induction. All company work is done on your company device. Personal devices must not be used to access company email, files, code, chat or systems.

Interns. Interns usually work on their own device for the whole internship, under the rules in section 2. If an intern’s internship letter gives them a company device instead, the rules for employees after induction apply to them.

2. RULES FOR YOUR DEVICE DURING INDUCTION OR AN INTERNSHIP

Your personal device must:

run an operating system that still receives security updates, with all updates installed;

have a screen lock (PIN, password, fingerprint or face recognition) that locks within five minutes;

have disk encryption switched on (BitLocker or Device Encryption on Windows, FileVault on a Mac);

have up-to-date security software (Microsoft Defender is fine on Windows);

not be jailbroken or rooted.

The IT team will check these with you on your first day. They will not look at your personal files.

While you use your own device for TSS work:

use a separate browser profile for TSS, and sign out at the end of each day;

reach company systems only through the browser or apps the IT team sets up for you;

do not download client code, client data or confidential documents to your device, unless the IT team has approved it, for example for a training exercise or an intern’s project work (interns under 18 never receive client confidential information);

do not let anyone else use the device while you are signed in to company accounts;

follow all our other policies, including the Acceptable Use Policy and the Information Security Policy.

3. AT THE END OF INDUCTION

When you receive your company device:

1. Move any work files to approved company storage.

2. Sign out of all company accounts on your personal devices, and remove company apps and browser profiles.

3. Delete any company files you downloaded, and empty the recycle bin or trash.

4. Confirm to the IT team in writing (an email is enough) that you have done this.

The IT team will also sign your personal devices out of company accounts from their side. Interns who worked on their own device follow the same steps on their last day.

4. WHAT IS ALLOWED ON PERSONAL DEVICES AFTER INDUCTION

Only these three things:

work phone calls and SMS on your own phone;

receiving sign-in codes, through an authenticator app or by SMS, where TSS has not given you a phone; and

using your phone’s mobile hotspot to connect your company laptop to the internet.

Nothing else. No company email, chat, files, code or systems on personal devices.

5. YOUR PRIVACY

We will never ask for access to your personal data, photos, messages or accounts. If a personal device you used during induction is lost or compromised, the IT team will remove company access remotely. They will not wipe your personal device.

6. LOST OR STOLEN PERSONAL DEVICES

If a personal device you used for TSS work, or the phone that receives your sign-in codes, is lost or stolen, tell the IT team immediately so that they can cut off access (Incident Response Policy).

7. COSTS AND SUPPORT

TSS does not pay for personal devices, their repairs or their data plans. The IT team will help you set up company access during induction, but cannot support or repair personal devices.

8. EXCEPTIONS

Any exception to this policy needs written approval from a Director and the IT team, and will have an end date.