Resignation and Exit Policy
People move on, and when they do, we would like them to leave well. This policy sets out how much notice to give, how your last weeks work, and what we settle with you before you go.
Document
Policy number
TSS-HR-11
Version
1.0
Effective from
1 September 2026
Next review
March 2027
Owner
Human Resource Team
Approved by
Board of Directors
Applies to
Every employee, including those on trial or in a paid induction period. Interns end their internship as the Internship Policy sets out.
Issued by
Thakur Systems & Structures Private Limited, CIN U62011PN2026PTC254650
Related policies
Performance Management and Discipline Policy (TSS-HR-05), IT Asset Management Policy (TSS-IT-09), Access Control Policy (TSS-IT-11), Bring Your Own Device (BYOD) Policy (TSS-IT-06), Confidentiality and Non-Disclosure Agreement (TSS-IT-13), Internship Policy (TSS-HR-10)
1. NOTICE WHEN YOU RESIGN
Fifteen days. If you decide to leave TSS, give us at least 15 days’ notice in writing. An email to your team lead, with the HR team in copy, is enough.
When notice starts. Your notice period starts on the day after we receive your email.
Fixed-term agreements. If you are on a fixed-term agreement, such as a paid induction period or a trial, it ends on its end date without any notice from either side. You only need to give notice if you want to leave before that date.
Shorter notice. If the work allows, we may agree to a shorter notice period, or waive it. Ask the HR team.
During your notice. You keep working as normal, and you are paid as normal.
Please serve your notice. Leaving without notice puts your team and our clients in a difficult position. If you need to leave sooner for a personal reason, talk to the HR team and we will try to work something out.
2. IF TSS ENDS YOUR EMPLOYMENT
Notice from us. If we end your employment for any reason other than misconduct, we give you the same 15 days’ notice in writing, or pay you for those 15 days instead. A fixed-term agreement ends on its end date without notice.
Misconduct. For serious misconduct, employment can end without notice, but only after the fair process in the Performance Management and Discipline Policy.
The law comes first. Where the law requires more notice, or any compensation, you get what the law provides.
3. YOUR LAST WEEKS
Handover. Agree a handover plan with your team lead: document your work, pass on anything in progress, and introduce whoever takes over to your client contacts.
Leave during notice. You can take leave during your notice period with your team lead’s approval.
Client work. Keep your client work going as normal until your handover is complete.
4. BEFORE YOU GO
Company property. Return your company device, accessories, office keys or access cards, and anything else that belongs to TSS, on or before your last working day (IT Asset Management Policy).
Personal devices. If you used a personal device for work, remove company accounts and files as the Bring Your Own Device (BYOD) Policy describes, and confirm this by email.
Access. All your access is removed at the end of your last working day (Access Control Policy).
Confidentiality. Your duties under the Confidentiality and Non-Disclosure Agreement continue after you leave.
5. FINAL SETTLEMENT
Final pay. We pay your final wages within two working days of your last working day, as the Code on Wages, 2019 requires. Approved expense claims are paid with them, or as soon as they are approved.
Provident fund. We help you transfer or withdraw your EPF balance through EPFO.
Letters. We give you a relieving letter and an experience letter showing your dates and your role.
Exit conversation. Before you go, we would like a short conversation about what worked and what we could do better. It is optional.
6. CHANGING YOUR MIND
If you want to withdraw your resignation, tell us in writing before your last working day. We will consider it carefully, but we do not have to accept it.